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adaptation allows arcaic archives office archives services archivists arranged automated systems basic characters Chester City cobol computer system computerized containing context cost data base data preparation departmental designed developed Dyfed East Sussex entry equipment example facilities field finding aids format hardware index terms information retrieval input data input form intellectual control inventory John Brooks Henderson keywords kwic kwoc language limited line printer machine machine-readable records magnetic tape management system manual material microfilm mini-computer National Archives normally on-line operating system output package paper tape particular permuted index possible practice print-out printed problems processing produce programs prospec Public Record Office punched cards records centre records management reference number retention schedules searchroom spindex staff storage stored suitable Sussex Record technical transfer Tyne and Wear unit University of Liverpool updated