How to Conduct Productive Meetings: Strategies, Tips, and Tools to Ensure Your Next Meeting is Well Planned and Effective
American Society for Training and Development, 2006 - Business & Economics - 140 pages
Meetings are often poorly planned and executed events that produce no meaningful business results. ""How to Conduct Productive Meetings"" is a book designed to provide practical tools and advice for anyone planning or facilitating a meeting. Legendary evaluation guru Donald Kirkpatrick offers solid and timely advice to ensure that a meeting is necessary, the presentation is professional and effective, the participants contribute in constructive ways, and the outcome is measurable. Based on more than 40 years of professional experience, Kirkpatrick backs up his meeting methodology with both solid research and experiences from his vast on-the-ground expertise as consultant to Fortune 500 companies including Blockbuster, Caterpillar, Ford, IBM, and General Electric. The book also includes more than 130 ""do's"" and ""don'ts"" of meetings that alone are worth the price of the book. In addition to practical chapters on preparing for and leading meetings, the book provides guidance on how to use questions in meetings, how to conduct a productive training meeting, how to conduct a problem-solving meeting, and how to be an effective participant in a meeting. Pre- and post-tests allow users to examine their baseline knowledge of successful meetings and evaluate lessons learned from reading the book.
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How to Coordinate a Meeting
How to Prepare for a Meeting
The Role of the Leader
The QuestionUses and Misuses
How to Present Information Effectively
How to Get and Maintain Enthusiastic Involvement
Answers to Pretest and Posttest
A Final Word
Appendix A Practical Tips from Experienced Meeting Leaders
Appendix B After the Meeting What Then?
How to Contribute as a Participant
Dos and Donts for Conducting Meetings
Appendix E Murphys Law at Meetings
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Page 7 - MacKenzie (1973), a time management expert, identified 15 time wasters that afflict administrators: 1 . Telephone interruptions 2. Visitors dropping in without appointments 3. Meetings, both scheduled and unscheduled 4. Crisis situations for which no plans were possible 5. Lack of objectives, priorities and deadlines 6. Cluttered desk and personal disorganization 7. Involvement in routine and detail that should be delegated to others 8. Attempting too much at once and underestimating the time it...
Page 7 - Wasters 1 . Telephone interruptions 2. Drop-in visitors 3 . Meetings (both scheduled and unscheduled) 4. Crises 5. Lack of objectives, priorities and deadlines 6. Cluttered desk and personal disorganization 7. Ineffective delegation and involvement in routine and detail 8. Attempting too much at once and unrealistic time estimates 9. Lack of, or unclear communication and instructions 10. Inadequate, inaccurate and delayed information 11. Indecision and procrastination 12. Confused responsibility...